COVID Vaccination Policy

COVID Vaccination Policy
September 7 2021
Background:

PSE institutions are required to implement mandatory COVID-19 vaccination policies pursuant to instructions issued by the OCMOH. Mandatory COVID-19 vaccination policies are to be in place by September 7, 2021.

PSE institutions must require employees, staff, contractors, volunteers, and students who attend campus to provide proof of full vaccination against COVID-19. For those who were vaccinated in Ontario, they were provided the physical (hard copy) and email version of the receipt from the Ministry of Health with the individual’s name, date of vaccination and product name (i.e., Pfizer,

Moderna, etc.) at the time of vaccination. COVID-19 vaccination receipts can also be downloaded or printed through the COVID-19 vaccination provincial portal or by calling the Provincial Vaccine Booking Line at 1-833-943-3900. This version of the COVID-19 vaccine receipt contains a watermark and a digital signature to deter forgery.

While the physical or email COVID-19 vaccination receipt is the preferred method of demonstrating proof of vaccination, PSE institutions may also accept attestations of full vaccination against COVID-19 until October 29, 2021. At that time, MCU expects that all PSE institutions will have put in place the appropriate processes to accept the COVID-19 vaccination receipt as proof of full COVID-19 vaccination. Should the October 29th date need to change further based on any other provincial direction regarding proof of vaccination, the ministry will advise PSE institutions as soon as possible.

PSE institutions must continue to ensure all international students have the necessary information on vaccination requirements prior to arriving in Canada and have the supports, services, and resources upon arrival in Ontario.

PSE institutions must also remind international students to meet all federal requirements prior to or upon arriving in Canada.

 

Exemptions
Medical Reasons

As outlined in the OCMOH’s Instructions, individuals without proof of full vaccination against COVID-19 can provide written proof of a medical reason, provided by a physician or registered nurse in the extended class that sets out:

  • a documented medical reason for not being fully vaccinated against COVID-19; and
  • the effective time-period for the medical reason.

Individuals with a medical reason for not being fully vaccinated and who have provided proof of a medical reason, are allowed on campus but are required to submit to regular antigen point of care testing for COVID-19 and to provide verification of the negative test result in a manner determined by the PSE institution, and at intervals to be determined by the PSE institution. Intervals must be at minimum of once every seven days. Institutions can access necessary testing through the Provincial Antigen Screening Program (PASP).

 

Non-Medical Reasons

As part of their vaccination policies, PSE institutions may choose to allow individuals who do not provide proof of being fully vaccinated against COVID-19 to come onto campus if they provide proof of having completed an educational session, approved by the PSE institution, about the benefits of COVID-19 vaccination prior to declining vaccination for any reason other than a medical reason.

COVID-19 education sessions, at a minimum, must address:

  • how COVID-19 vaccines work;
  • vaccine safety related to the development of the COVID-19 vaccines;
  • the benefits of vaccination against COVID-19;
  • risks of not being vaccinated against COVID-19; and
  • possible side effects of COVID-19 vaccination.

PSE institutions may decide to remove the option for an individual to provide proof of completing an educational session approved by the institution. If the educational session option is removed, PSE institutions are still required to make an education session available to the employees, staff, contractors, volunteers, and students. The OCMOH’s instructions also require individuals who do not provide proof of being fully vaccinated against COVID-19:

  • To submit to regular antigen point of care testing for COVID-19 and at an interval to be determined by PSE institutions (must be at minimum of once every seven days); and
  • To provide verification of a negative test result in the manner determined by the PSE institution that enables it to confirm the result at its discretion. Institutions can access necessary testing through the PASP

 

Policy

Starting September 7th, all staff, instructors, clinical supervisors, and students who attend any

on campus classes or clinics will be required to provide:

  • Proof of full vaccination
  • Or
    • Written medical exemption, and
    • Weekly negative rapid test result or proof of positive PCR test result from past 90 days (after 90 days will need antigen testing)
  • Or
    • Vaccination education session, and
    • Weekly negative rapid test result or proof of positive PCR test result from past 90 days

(after 90 days will need antigen testing).

Proof of full vaccination
  • Proof means documentation verifying receipt of a vaccination series approved by Health Canada or the World Health Organization. Examples include:
    • Print out of the official record of the second vaccination dose.
    • Confirmation of official status by provincial or federal authority such as an digital app.
    • Vaccination Attestation will be accepted up until OCT 29th.
Weekly negative rapid test result
  • For students attending in person classes or clinics who have either a medical exemption or opt to not get vaccinated and complete the vaccination education, they will need to provide a weekly negative test
  • Rapid tests are provided free of charge at the
  • The weekly requirement will be recorded in a separate record from the
          Record Keeping

Vaccination status and medical exemptions are confidential health information. As such, this information needs to be in compliance with PHIPA. This information may be placed in a file specific to the vaccination process.

Vaccination Status Record: (Sample)

Name –  Date of 2nd dose – Medical Exemption(Y/N) -Education of Weekly Testing?

Staff Signature, date

 

Rapid Testing Record

Name – Date of test -Type of test (Rapid/PCR) – Result (N/P) -Staff signature, date

            

             Reporting of aggregate data:

IAAH must collect, maintain and disclose non-identifiable aggregate data reported on a monthly basis. The method of reporting has not yet been established but will include the.

  • Total number or percentage of fully vaccinated students and staff
  • Total number or percentage of students and staff with a medical exemption + testing requirement
  • Total number or percentage of students and staff undergoing education + testing
Frequently Asked Questions
What if I have a personal or religious reason for not getting the vaccine?

The option in these situations is to complete the vaccination education and weekly rapid tests.

             What happens if my rapid test is positive?

You should not attend in-person classes or clinics if your rapid test is positive. This is not diagnostic testing so you should follow that by getting PCR testing.

What type of training do I need to take?

The series of videos prepared by Ontario Health can be found at the following link:
Vaccinations – Making an Informed Decision:

https://lakeridgeulearn.cerner.com/content/LRHO_CD/courses/1COVID19%20Vaccination%20%20Making%20an%20Informed%20Decision%20MLTC_1624538732109/story_html5.html